#WORD MAIL MERGE ZIP#

In the Select Contacts dialog box, click the contact list you want to reference, and then click OK.In Word, on the Mailings tab, in the Start Mail Merge group, click the Select Recipients button, and then click Select from Outlook Contacts.Start Outlook and, if necessary, provide the credentials for your email account.To select recipients from an Outlook contact list In the Select Data Source dialog box, browse to and select the file containing the recipient list.On the Mailings tab, in the Start Mail Merge group, click the Select Recipients button, and then click Use Existing List.To select recipients from an existing file Sources folder, enter a name for the recipient list file, and then click Save. In the Save Address List dialog box displaying the contents of your My Data.When the recipient list is complete, click OK.

For each additional recipient, click New Entry (or press Tab) and then enter the recipient's information.

In the New Address List dialog box, enter the first recipient's information.

On the Mailings tab, in the Start Mail Merge group, click the Select Recipients button, and then click Type New List.

To create a recipient list by entering information When you import an OutlookĬontact list, all the contacts contained therein are automatically selected as recipients. You can select recipients by entering them into a new recipient list, by referencing an existingĭata source, or by importing an Outlook contact list. Word, as in PostalCode, or replace the spaces with underscores, as in Last Name. To make the field names readable with no spaces, capitalize each Tip Because field names are also used as the merge fields in the main document, theyĬannot contain spaces. In the first row of the data source, each field is identified by its column One record, such as the complete name and address of a customer, and each columnĬontains a particular type of information-called a field-such as the first name of all Worksheet, Microsoft Access database table, or Microsoft Outlook contact list, thatĬontains sets of information-called records-in a predictable format.Ī typical data source file consists of a matrix of rows and columns. Preparing a Data SourceĪ valid data source is a structured document, such as a Word table, Microsoft Excel Into the main document, it can be useful to prepare the data source first. You can prepareĮither source document first, but because you must insert the correct merge field names The data source contains the variable information. It also contains placeholders-called merge fields-that tell Word where to insert the Main document contains the static text that will appear in all the merged documents. The mail merge process combines static information stored in one document (the mainĭocument) with variable information stored in another document (the data source). The Mail Merge pane appears on the right, ready to walk you through the mail merge.Set Up Mail Merge Preparing Source Documents

To begin the mail merge process, you first need to choose what sort of document you want to create. For example, FirstName, LastName, and Address are header rows. The first row of the table is the header row and contains the field names for the data source. Word can automatically insert all the appropriate greeting text, title, and name fields at once, so you don’t have to insert the text and required merge fields yourself.ĭata source information is stored in a table. Word can automatically insert all the appropriate address fields at once, so you don’t have to insert the five or six merge fields yourself.Ī group of merge fields that make up the greeting line of a mail merge document, such as “Dear Mr.

#WORD MAIL MERGE ZIP#

For example, a single address is made up of a name, street address, city, state, and zip code. An example would be: Dear «FirstName».Ī group of merge fields that make up an address in a mail merge document. Merge fields appear with chevrons (« ») around them. For example, a single record would include a person’s first and last names, address, phone number, and date of birth.Ī merge field is where you want to insert the information from a data source into a main document. For example, the field «LastName» would only contain people’s last names.Ī record is an entire set of data fields that relate to a single thing or person. Excel spreadsheets, Access databases, or Word document tables are good examples of data sources.Ī data category that stores a specific piece of information. For example, it has records containing the names and addresses of the people a mail merge letter is sent to. The starting document contains the field names for the variable information, like the names and addresses that will be inserted.Ī file that contains the information to be inserted into the main document during a mail merge. (Main Document) A document that contains the information that is the same for each merged document.

Word mail merge